Unintentionally, yet Most Excellently
A Way for “Doing
Partnerships”
By Dr. Ryan Donlan
Assistant Professor
Department of Educational Leadership
Bayh College of Education
Indiana State University
Any Given Affidavit in a Principal’s Career --
_____________________________________________________________________________________________________
[Date]
Dear [_________________] Police Department Officials:
Early Tuesday morning, at approximately 9:00 a.m., office
staff members received a report from two credible and reliable students that
[Student X] was attempting to sell marijuana in the upstairs boys’
restroom. As we heard the student was
still in the restroom area, [Assistant Principal Y] & and I proceeded to
the location immediately and initiated questioning of the student.
As we spoke with [Student X], who did not have
permission to be in that area of the school building without a hall pass, we
noted a distinct odor of what we thought was marijuana emanating from his
breath and clothing; his eyes were also quite bloodshot. [Student X] was
relatively inarticulate as he spoke with us and seemed unable to take things
seriously.
Based upon both reasonable suspicion and a
preponderance of evidence that the student could be under the influence or in
possession of marijuana, a danger to himself and others and in violation of our
school’s safe and drug-free schools policies, we initiated a pocket and personal
item search and found approximately ½ ounce of a substance that appeared to be
marijuana in his book bag. A pipe with
resin was also found, as were rolling papers and a lighter. All artifacts and substances found were
clearly delineated in our Student Handbook as contraband in violation of school
rules, some of which necessitated a call to law enforcement.
Upon confiscation, we secured chain of custody of the
contraband by sealing it in an envelope, labeling and signing it as to its
contents, and locking the envelope in a secure location until the arrival of
police. We also performed a search of
the student’s locker and found nothing inside and made three separate attempts to
contact the students’ parents using the telephone numbers provided to the front
office. When those attempts proved unsuccessful, we appointed a school official
not involved in the investigation, in-loco parentis, to represent the student
during law enforcement conversation until parents arrived.
Police Department Officials took possession of the contraband
and asked that we follow-up with an affidavit.
The student was sent home with his parent and was cited for possession
of a controlled substance on school property. The school initiated disciplinary action, as
per the terms and conditions of the Student Handbook.
If you have further questions, please feel free to
stop by or call at anytime. Thank you
for your help and assistance.
Sincerely,
[School Principal]
____________________________________________________________________________________________
A few weeks ago, while providing some professional
development in my home state, I took some time to visit a local police station
for a talk with an old friend, Dan, now Police Chief in a community in which I served
formerly as a Superintendent. We shared
stories, caught up a bit, and reminisced of a time he was on patrol and I was a
school leader.
One thing he said caught me by surprise -- “You know, Ryan …
we really enjoyed how you made our job easier, each and every time we had to
take a report from an incident at your school.”
I was taken aback.
“What do you mean, Dan, making your job easier?” I thought he was kidding. You see, I always
felt that it reflected upon my leadership each time an officer needed to be
called to my school. I never thought it
made anyone’s job easier.
He responded, “Well, it was the way you used to write statements. After any given call to your
building, we would simply come back to the station, go to our fax, pull your
statement, and celebrate the fact that you really did such a nice job in report
writing for all of us."
He continued, “The day shift loved your reports. So did the prosecutors and judges. They were airtight. Thanks for that! We didn’t mind coming to your school at all.”
In the many years we had worked together, I never realized
this. I didn’t think anything of it; I only
wrote reports as I knew how – carefully, thoroughly, and expeditiously – then went
on to the other 100 items in my “in-box” for that day.
Since our talk, I now realize that one of the reasons my
reports went over so well was that I paid attention to my graduate classes in
school law. I studied hard, read deeply,
and knew the law. I found it important. Without even much thought, my reports
included such things as the credibility and reliability of information upon
which action was taken, standards of evidenced used for questioning of
suspects, the scope and sequence of searches & seizures, due diligence in
maintaining sanctity of evidence once collected, demarcation between law
enforcement and civilian jurisdiction and responsibility, steps taken to secure
the rights of those accused, especially with children under the age of 18, and
the statutory privileges we have as school officials to conduct investigations
to maintain safe schools, which in many states exceed the power and authority
of our friends in law enforcement. My
reports evidenced the fact that everyone was on the same page and we all had
our act together. We were a good team.
In short, my efforts in report-writing (something to which I
never gave 2 seconds thought over an entire career until my talk with Dan) unthinkingly
gift-wrapped most all that a police officer could want – as they included a
tight and tidy presentation of all that one could potentially be grilled over
by constituents or supervisors if things had gone sloppily. Further, my reports allowed police officers to
use the content as easy reference pieces in writing their own.
I now better understand that every time I asked my friends in
law enforcement to help us do our jobs, I ensured without even thinking, two
things: (1) That their desires for a
job-made-less-complicated were met as best as they could, and (2) That their constituents
would be pleased by their assisting us on behalf of students and community.
This now has me thinking whether or not I did so as well for
the Chamber of Commerce president, our Local and State Politicians,
Philanthropists, and a plethora of other friends that I kept close at hand and
requested assistance from over many years in school leadership.
Recently, if you have seen me at a speaking engagement, you
have probably heard me promoting a School Principal’s need TO THINK during the
school week – at least two hours per week on average. Consider (1) and (2) above as “topics next”
if you are taking time to do just that.
If we as School Principals are asking community partners –
whether police officers, business leaders, butchers, bakers, or candle stick
makers – to invest their time, talent, and treasure in schools, then we should
probably take time to think, “What’s in it for them?” and “Are their needs
being met?”
In short, if trusted partners and friends make investments in
our schools, are we helping to ensure that they better off than before they made
such? Ideally, the world would be full
of intrinsically motivated people who simply help us for the love of children,
and maybe this is the case in your local community. I hope so, as I have encountered this to an
impressive degree in mine.
Yet let’s not be naïve – In order to best serve the working
professionals who are motivated, from time to time, by incentives enticing them
to add value to what we are doing with children, we can fashion our efforts to
make it “even more worth it,” each and every time they step up to the
plate. It starts by our doing our job
better than most.
You’ll probably find that in most cases of “doing
partnerships,” it’s simply our serving “unintentionally, yet most excellently” in
leadership that makes the difference.
______________________________________________________________________________________________
Dr. Ryan Donlan can be reached for comment at ryan.donlan@indstate.edu and
encourages ideas and suggestions for Blog content helpful to K-12 school
leaders making a difference!